IVS - Off Policy
Scope
This SOP applies to all IVS employees and governs paid, unpaid, and medical off requests.
Paid Off
- Must be requested at least 14 days in advance
- Employees accrue 1 paid off per signing month
- Maximum of 14 paid offs per calendar year
- Paid offs cannot be cashed out under any circumstances
Unpaid Off
- Must be requested within a reasonable timeframe
- Approval is subject to both IVS and client discretion and is not guaranteed
Medical Off
- Medical offs are effective from the date of the medical report
- Offs more than 14 days must have a valid report from a Governmental or Private hospital
Leave off Procedure (Mandatory)
All off types must follow the steps below:
Step 1: Email Submission
Send an email to hr@ivs.global with the following format:
Subject: Requesting an off
Body:
Dear IVS Team,
I'd like to request off(s) on [DATES].
Type of off: Paid / Unpaid / Medical
For: [Reason]
Step 2: Internal Review (agent does nothing)
- IVS will verify off availability (if applicable)
- IVS will handle all communication with the client
Step 3: Decision Notification
- IVS will inform the employee of final status of the request (approval or denial)
Notes
- Off type (paid/unpaid/medical) is internal and does not concern the client
- Submitting a request does not imply approval
- Failure to follow this SOP may result in automatic rejection